Documents
Operations
Leases, IDs and certificates, filed where they belong.
Upload each document against the property, unit, tenant, lease, invoice or expense it concerns, so you find it where you would look for it. Documents with an expiry date are tracked, and your team gets an email before anything runs out.
- Filed against the property, tenant or lease it belongs to
- An email before IDs, insurance and certificates expire
- ID documents hidden from staff who don't need them
What you get
Everything below works today, on the same records the rest of your account uses.
Filed against the right record
A signed lease goes on the lease, a receipt on the expense, a title deed on the property. Choose from 24 categories covering tenancy, identity, property records, maintenance and vendors, and billing.
Reminders before expiry
IDs, passports, insurance, compliance certificates and vendor contracts can carry an expiry date. A daily email lists what expires in 60, 30 and 7 days, or on the days you choose for that document.
Sensitive files stay private
National IDs, passports, KRA PINs, title deeds and proof of employment are only visible to owners, managers and agents. A caretaker or accountant never sees them.
Versions
Upload a new version of a document and the earlier ones are kept.
A record of who opened what
Every view and download is logged with who did it, so owners and managers can check who has looked at a file.
Stored privately
Files are kept in private storage and checked by their contents, not only their name, when they are uploaded.
Works with
It plugs into the properties you already hold
Every app reads the same properties, units and contacts, so adding one never means entering your portfolio a second time.
Properties & Units
Deeds, plans and certificates are filed on the building or unit they concern.
Rentals
A signed lease can be filed against the lease itself, not just the tenant.
Finance
Receipts and quotes can be attached to the invoice or expense they belong to.
Questions
Before you ask
What files can I upload?
PDF, images (JPG, PNG, WebP and HEIC), Word, Excel, text and CSV files, up to 25 MB each.
Who can see a tenant's ID?
Owners, managers and agents. Other staff, such as caretakers and accountants, can use Documents but never see ID documents, KRA PINs, title deeds or proof of employment.
Does it remind me when a lease is ending?
No. Lease dates belong to Rentals. Documents reminds you about files that expire, such as IDs, insurance and compliance certificates.
Who gets the expiry emails?
Active team members who can view documents. Anyone who is not allowed to see sensitive documents gets a digest without them.
More apps
Add what you need, leave the rest
Rentals
Rentals turns a unit into a tenancy: a tenant, a lease, and a rent schedule that raises its own invoices. The unit, the address and the photographs are already in PropertyView, so none of it is typed twice.
Short stays
Publish a unit as a short let, price it by the season, and take bookings against the same calendar your long leases already write to. One calendar decides whether a night is free, so a guest and a tenant can never be sold the same doorway.
Maintenance
A leak reported on WhatsApp is a leak nobody can find next month. Maintenance puts the report on the unit, gives it someone responsible and a stage on a board, and keeps the record on the property when the work is done.
Inspections
Record the condition of a unit item by item with photos, have the report approved, and send check-in and check-out reports to the tenant to sign. At move-out, the report is compared with the one made when they moved in.
Notice Board
Post an announcement, an outage, a payment reminder or an event once. It shows on your tenants' dashboards, and on a printed sheet for the lobby whose QR code opens the current notices.
For Landlords & Property Managers
Put your units in front of people already looking.
Listing is free, and every app runs on the same properties and units — so the work you do to let a place is the work that keeps your books straight.