Rentals
Operations
Leases, rent and arrears, against the units you already have.
Rentals turns a unit into a tenancy: a tenant, a lease, and a rent schedule that raises its own invoices. The unit, the address and the photographs are already in PropertyView, so none of it is typed twice.
- Leases against the units you already have
- Rent invoices raised on a schedule
- An arrears list that updates as payments land
How it works
A tenancy runs in one direction, and so does the app. Each step below leaves something the next one reads.
- 01
Add the tenant
A tenant is a contact holding a tenant role, not a separate address book. Somebody who enquired last month is the same record now, with the same history attached.
- 02
Write the lease
Pick the unit, the term, the rent and the deposit. The unit is marked let for those dates, and the availability calendar stops offering it to anybody else.
- 03
Let the schedule run
Rent is a schedule, not a pile of invoices somebody remembers to raise. Periods follow calendar months, so a month is the 1st to the last whichever day you choose to bill on.
- 04
Watch the arrears
Every payment recorded against an invoice moves the arrears list. It is derived from what has actually been paid, never from a status field somebody forgot to change.
Works with
It plugs into the properties you already hold
Every app reads the same properties, units and contacts, so adding one never means entering your portfolio a second time.
Properties & Units
A lease points at a real unit, so occupancy and availability follow from the tenancy rather than being maintained beside it.
Contacts
A tenant is a contact with a role. One person, one record, whether they are enquiring or living there.
Finance
Rent invoices post to the ledger, so the money side balances without a second entry.
Questions
Before you ask
Do I have to add Rentals, or is it already there?
You add it. Rentals is an app, so you choose it. Properties, contacts, photographs, areas and invoicing are core and on from the day you sign up. Adding Rentals takes one click and puts leases, tenants and rent in the sidebar.
Where does the rent invoice actually go?
Into Finance, which is part of every workspace, so there is nothing extra to set up. Rentals decides what is owed and when; Finance is where it is sent, paid and posted to the ledger.
Can I bill on a day other than the 1st?
Yes. The billing day decides when an invoice is raised. It does not move the period: a month is a calendar month either way, so a tenant who moves in on the 20th is not billed for a month that ends on the 19th.
What happens to a lease when a tenant moves out?
The tenancy ends on a date and the unit becomes available from that date onward. The lease and everything invoiced under it stay on the record — ending a tenancy is not deleting it.
Can somebody see rent without seeing the accounts?
Yes. Permissions are per role, so a caretaker can be given the tenant list and the arrears without the ledger behind them.
More apps
Add what you need, leave the rest
Short stays
Publish a unit as a short let, price it by the season, and take bookings against the same calendar your long leases already write to. One calendar decides whether a night is free, so a guest and a tenant can never be sold the same doorway.
Maintenance
A leak reported on WhatsApp is a leak nobody can find next month. Maintenance puts the report on the unit, gives it someone responsible and a stage on a board, and keeps the record on the property when the work is done.
Inspections
Record the condition of a unit item by item with photos, have the report approved, and send check-in and check-out reports to the tenant to sign. At move-out, the report is compared with the one made when they moved in.
Documents
Upload each document against the property, unit, tenant, lease, invoice or expense it concerns, so you find it where you would look for it. Documents with an expiry date are tracked, and your team gets an email before anything runs out.
Notice Board
Post an announcement, an outage, a payment reminder or an event once. It shows on your tenants' dashboards, and on a printed sheet for the lobby whose QR code opens the current notices.
Parking
Draw each car park once and every bay is on a map. Attendants check cars in and out with photographs and a record of who drove them away, owners are told the moment their car leaves, and passes are sold by the day, week or month.
For Landlords & Property Managers
Put your units in front of people already looking.
Listing is free, and every app runs on the same properties and units — so the work you do to let a place is the work that keeps your books straight.