Inspections
Compliance
Move-in and move-out reports your tenant has signed.
Record the condition of a unit item by item with photos, have the report approved, and send check-in and check-out reports to the tenant to sign. At move-out, the report is compared with the one made when they moved in.
- Check-in, check-out, routine and safety visits
- A photo required on anything flagged
- Approved by you, then signed by the tenant
How it works
An inspection goes from a booked visit to a signed report. Each step below has to be finished before the next one opens.
- 01
Book the visit
Choose a check-in, check-out, routine visit or safety check, then the property, unit, tenant and date. The tenant is told by email or SMS when a visit is booked, moved or cancelled.
- 02
Record what you find
Work through the checklist and mark each item good, fair, poor, damaged or missing. Anything poor, damaged or missing needs a photo before the report can be submitted. Notes for the tenant and notes for your team are kept apart.
- 03
Approve it
An owner or manager approves the report or sends it back. Each checklist sets how many approvals it needs and who can give them. If the findings change after approval, the report goes back for approval.
- 04
Send it to the tenant
Check-in and check-out reports go to the tenant's portal. They can sign it, sign with comments, or dispute it, and comment on individual items.
- 05
Compare at move-out
A check-out report is compared with the approved check-in for the same unit and lease, so you can see what changed while they lived there.
Works with
It plugs into the properties you already hold
Every app reads the same properties, units and contacts, so adding one never means entering your portfolio a second time.
Properties & Units
Every inspection belongs to a property, and usually a unit, so each unit builds up its own history of reports.
Contacts
The tenant on a report is the contact you already hold, and the report goes to their portal.
Rentals
An inspection can be linked to a lease, which is how a check-out finds the check-in it is compared with.
Questions
Before you ask
Can tenants see my team's notes?
No. Tenants see the condition of each item, the photos and the notes written for them. Internal notes stay with your team.
Do routine visits go to the tenant as well?
No. Only check-in and check-out reports are sent to tenants to sign. Routine visits and safety checks stay with your team.
Can a caretaker carry out inspections?
Yes. Caretakers can book and carry out inspections. Approving a report is for owners and managers.
Do I have to build the checklists myself?
No. Three are ready to use: a condition report for moving in and out, a routine visit and a safety check. You can rename them and choose how many approvals each needs and who can give them.
Can I download a report as a PDF?
Not at the moment. Reports are read in PropertyView, by your team and by the tenant in their portal.
More apps
Add what you need, leave the rest
Rentals
Rentals turns a unit into a tenancy: a tenant, a lease, and a rent schedule that raises its own invoices. The unit, the address and the photographs are already in PropertyView, so none of it is typed twice.
Short stays
Publish a unit as a short let, price it by the season, and take bookings against the same calendar your long leases already write to. One calendar decides whether a night is free, so a guest and a tenant can never be sold the same doorway.
Maintenance
A leak reported on WhatsApp is a leak nobody can find next month. Maintenance puts the report on the unit, gives it someone responsible and a stage on a board, and keeps the record on the property when the work is done.
Documents
Upload each document against the property, unit, tenant, lease, invoice or expense it concerns, so you find it where you would look for it. Documents with an expiry date are tracked, and your team gets an email before anything runs out.
Notice Board
Post an announcement, an outage, a payment reminder or an event once. It shows on your tenants' dashboards, and on a printed sheet for the lobby whose QR code opens the current notices.
For Landlords & Property Managers
Put your units in front of people already looking.
Listing is free, and every app runs on the same properties and units — so the work you do to let a place is the work that keeps your books straight.