For letting agents and property managers
Property management software for letting agents
Manage properties for several owners from one login. Rent comes in, your commission comes off, and each owner gets a statement and a payout.
What it does
The parts of the job that are about other people's money
Commission
Your fee, worked out from what was collected
Mark a property as managed for an owner and set your terms: a percentage, a flat monthly fee, or both, with a minimum if you charge one. Commission is taken from rent that was actually paid, so a tenant who pays half earns you commission on half. At 10% on a KES 50,000 rent paid in full, you keep KES 5,000 and KES 45,000 is held for the owner. If the tenant pays KES 25,000, you keep KES 2,500.
Owners
Statements owners can read for themselves
Each owner can have their own login showing income, expenses, occupancy and what is due to them. It does not show your tenants' names or contact details.
Payouts
Pay owners with approvals before money leaves
Send an owner's balance to M-Pesa, a paybill or till, or a bank account, one at a time or as a batch. You decide how many people approve a payout and above what amount, and a newly added account waits before it can be paid.
Client money
A check that client money is all there
PropertyView compares what is in your client accounts with the total you owe your owners, and warns you when there is a shortfall.
Your team
Staff see the buildings they look after
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Assigned by property
A property officer or caretaker sees only the buildings you assign to them.
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Roles you control
An accountant can post expenses without being able to change a lease. A caretaker can log repairs without seeing the accounts.
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A record of every change
Each change is logged with who made it and when, so a question from an owner has an answer.
Questions
Common questions
Can each owner's money be kept separate?
Yes. Every managed property belongs to an owner, and income, expenses, commission and payouts are recorded against that owner. If you prefer, an owner's portfolio can also be a company of its own that you switch to from the same login.
Is commission worked out on rent invoiced or rent collected?
Collected. Commission is calculated when a payment is recorded, from the part of it that is rent.
Can I bring my current owners, tenants and balances across?
Properties, tenants, leases and balances can be imported from one Excel workbook, with a preview before anything is saved.
Try it with one owner
Add a managed property, a tenant and a payment, and see the commission and the owner statement it produces.